Forgotten Attachment

This workflow reminds users to add an attachment to an issue if an attachment is mentioned in a description or comment.

Name	@jetbrains/youtrack-workflow-forgotten-attachment
Auto-attached	no
Modules	Check description for reference to attachment (on-change rule) Check comment for reference to attachment (on-change rule) attach-file-utils.js (custom script)

Use Case

This workflow helps to make sure that users remember to attach a file to an issue when they reference an attachment in a description or comment.

Modules

This workflow contains two modules that can be attached as rules to a project and a third module that contains a custom script. This script contains common functions that are used in both rules.

Check description for reference to attachment

The first module contains a rule that scans the description for references to an attachment. If a reference is found, the user is reminded to attach a file to the issue.

var entities = require('@jetbrains/youtrack-scripting-api/entities');
var utils = require('./attach-file-utils');

exports.rule = entities.Issue.onChange({
  title: 'Check description for reference to attachment',
  guard: function(ctx) {
    return ctx.issue.becomesReported || ctx.issue.isChanged('description'); // optimize blob (description) read
  },
  action: function(ctx) {
    var issue = ctx.issue;

    var description = issue.description;
    if (!description) {
      return;
    }

    if (issue.becomesReported) {
      utils.findAndShowMessage(description);
      return;
    }
    if (issue.isChanged('description')) {
      var oldDescription = issue.oldValue('description') || '';
      var found = '';
      if (utils.words.some(function(word) {
          if ((description.indexOf(word) > -1) && (oldDescription.indexOf(word) === -1)) {
            found = word;
            return true;
          }
          return false;
        })) {
        utils.showMessage(found);
      }
    }
  }
});

Check comment for reference to attachment

The second module contains a rule that scans new comments for references to an attachment. If a reference is found, the user is reminded to attach a file to the issue.

var entities = require('@jetbrains/youtrack-scripting-api/entities');
var utils = require('./attach-file-utils');

exports.rule = entities.Issue.onChange({
  title: 'Check comment for reference to attachment',
  guard: function(ctx) {
    return !ctx.issue.comments.added.isEmpty();
  },
  action: function(ctx) {
    ctx.issue.comments.added.forEach(function(comment) {
      utils.findAndShowMessage(comment.text);
    });
  }
});

attach-file-utils.js

The last module contains the code that both rules use to determine whether a description or comment contains a reference to attachment. This script also contains the code that displays the message to the user.

var workflow = require('@jetbrains/youtrack-scripting-api/workflow');

exports.words = workflow.i18n('attachments, attachment, attached, attaches, attach, attaching').split(', ');

exports.showMessage = function(what) {
  workflow.message(workflow.i18n('You have mentioned the "{0}" word, don\'t forget to attach it (them).', what));
};

exports.findAndShowMessage = function(text) {
  var found = '';
  if (exports.words.some(function(word) {
      if (text.indexOf(word) > -1) {
        found = word;
        return true;
      }
      return false;
    })) {
    exports.showMessage(found);
  }
};

Last modified: 30 March 2021