Dashboards
The Dashboard is a convenient way to get an overview of the current status of your tasks and monitor the progress of your team.
The standard search box is displayed at the top of the dashboard. If you want quick access to a list of specific issues, you can enter a search query directly from the dashboard.
The Dashboard is the default start page in YouTrack. To open the Dashboard from any other page in YouTrack, just click the YouTrack logo or the logo of your company if your instance uses a custom logo. Each user has a personal dashboard that is assigned the name My Dashboard. You can edit, rename, and share your personal dashboard, or keep it to yourself. There is also a default dashboard that you can use to display information to guest users. For more information, see Guest Dashboard.
For a quick overview of dashboards in YouTrack, watch this demo:
Widgets
A dashboard displays widgets on cards. YouTrack dashboards support the following types of widgets:
You can add as many widgets of each type to a dashboard as you like.
To add a widget to the dashboard:
Click the Add widget button.
Select the type of widget you want to add to the dashboard.
Configure the settings of the widget.
For report widgets, select the report you want to display in the widget.
For issue widgets, enter a search query or select a saved search, project, or tag. Click the Create widget button.
For note widgets, enter text in the input field. Click the Create widget button.
— The widget is added to your Dashboard.
Multiple Dashboards
You can create and view multiple dashboards, each with their own set of widgets. This feature lets you set up and monitor dashboards for different projects.
When the current dashboard belongs to your list of dashboards, the number of dashboards in your list is displayed under the name of the current dashboard. The names of the previous and next dashboard on the list are also shown.
Press Shift + Left or Shift + Right to switch between dashboards.
Press Shift + Down to expand the list of dashboards.
To add another dashboard:
Click the down arrow next to the name of your current dashboard and select the Create new dashboard option.
Alternatively, press Alt + Shift + N on your keyboard.
Enter a name for the new dashboard in the New Dashboard dialog.
Click the Create dashboard button.
The new, empty dashboard is added to YouTrack.
Shared Dashboards
In addition to the dashboards you create yourself, you can view dashboards that have been shared with you.
When a member of your team shares a dashboard with you directly or with a group of which you are a member, you see a link next to the name of your current dashboard. When you click this link, the name of the shared dashboard is displayed, as well as the name of the user who shared the dashboard.
To add this dashboard to your list, simply click the star icon, or select the shared dashboard and click the Add to my dashboards button..
To remove the notification link from your dashboards, click the Dismiss link in the drop-down list.
You can still view the shared dashboard even if you have not added it to your list.
To remove a dashboard from your list, open the list of dashboards and click the star icon. You still have access to the dashboard from the list, but the dashboard is removed from the list of dashboards you can access using keyboard shortcuts or with the links in the header.
The current sharing options are displayed as a link in the dashboard header.
If the dashboard is shared with a single user or group, the name of the user or group is displayed in the link.
If the dashboard is shared with multiple users or groups, the link displays the number of users and groups who can access the dashboard. Click the link to display the complete list of users and groups who can access the dashboard.
If another user shared the dashboard with you, the name of the dashboard owner is also shown in the link.
For more information, see Share a Dashboard.
Reorder Favorite Dashboards
Your dashboards and shared dashboards that you have added to your list are shown as a collection of favorite dashboards. You can quickly page through your list of favorite dashboards using keyboard shortcuts.
To ensure that these dashboards appear in logical order, you can manually reorder the dashboards in this list.
To reorder your list of favorite dashboards:
Click the Dashboards link in the header.
Expand the list of dashboards, then click the Reorder favorite dashboards link.
The Reorder Favorite Dashboards dialog opens.
Drag the handle next to the dashboard name and drop it into the desired position.
Continue dragging until each dashboard appears in the desired order.
Click the Apply button.
The custom order is applied to your list of favorite dashboards.
For a complete list of shortcuts that you can use to navigate through the dashboard interface, see Dashboard Keyboard Shortcuts.
Organize a Dashboard
To organize your dashboard, all you have to do is drag the cards around the dashboard and place them in the order you like.
You can size the cards on the dashboard. Drag the edge of the card to set the height and width. The size of the card automatically snaps to the closest intersection of the grid.
Additional Actions for Dashboards
In addition to the option to add widgets to your dashboards, the following actions are available:
Option | Description |
|---|---|
Share | You can configure a dashboard and share it with another user or group. For more information, see Share a Dashboard. |
Rename | You can change the name of your dashboard at any time. To access this option, click . |
Delete | If you no longer want to use a dashboard on your list, you can delete it. To access this option, click . |
Additional Actions for Widgets
There are several operations that you can use to customize your dashboard and share its content with your team. To open the list of actions that are available for a widget, click the down arrow in the title bar.
If a widget contains information that you want every member of your team to work with, you can share the widget.
To share a widget:
Click the down arrow in the title bar of the widget that you want to share.
Select the Share widget option.
Click the Copy button in the Share Widget dialog and send it to your teammates.
When a user pastes this link into the address bar in their web browser, the shared widget is added their current dashboard. This can either be the dashboard that they are currently viewing in YouTrack or the dashboard that they most recently accessed.
If the person with whom you shared the widget does not have permission to view the data that is used in the widget, the widget is empty.
You can create a clone of an existing widget on your dashboard. This option comes in handy when you want to add a similar widget with minor changes.
To clone a widget:
Click the down arrow in the title bar of the widget that you want to clone.
Select the Clone widget option.
A copy of the widget is added to your dashboard.
You can move a widget from the current dashboard to another dashboard.
To move a widget to another dashboard:
Click the down arrow in the title bar of the widget that you want to move to another dashboard.
Select the Move to another dashboard option.
In the Move the Widget to Another Dashboard dialog, select the name of the target dashboard.
Click the Move button.
The widget is moved to the selected dashboard.
If you want to modify the settings of the widgets on your dashboard, you can edit them at any time.
To edit an existing widget:
Click the down arrow in the title bar of the widget that you want to edit.
Select the Edit option.
Modify the settings or content of the widget.
For report widgets, select the report that you want to display in the widget. The widget displays the selected report.
For issue widgets, enter a new search query or select a different saved search, project, or tag. Click the Apply button to update the widget.
For note widgets, edit the text in the input field. Click the Apply button to update the widget.
If you no longer want to see a widget on your dashboard, you can remove it.
To remove a widget from a dashboard:
Click the down arrow in the title bar of the widget that you want to remove from the dashboard.
Click the Remove option.
Click the Remove button in the confirmation dialog.
— The widget is removed from your dashboard.