How law firm Holubová advokáti spends 30% less time on tasks with YouTrack

The first step was to overhaul the firm’s task management processes. YouTrack, with its intuitive interface and robust feature set, became the central hub for all tasks, from case preparation to client communication. This approach helped to ensure that nothing fell through the cracks and led to a 30% reduction in time spent on task coordination and a 30% decrease in task duplication.

Holubová advokáti also switched their case management system to LegiSpace, a tracking platform designed for lawyers. To connect case information from LegiSpace with a related task in YouTrack, the team integrated the LegiSpace YouTrack app. The app adds an extra layer of modules for invoicing, billing, client-relationship management, reporting of legal KPIs, integration with business registers, and more to YouTrack. It allowed the firm to consolidate all aspects of its operations into a single, cohesive tool, further enhancing its efficiency and client service.

Holubová advokáti leveraged YouTrack’s Agile Boards and custom workflows to revolutionize their case progress monitoring. The Agile Boards were configured using the Kanban approach. Each task was managed through every stage of the legal process, enabling lawyers to visualize progress, identify bottlenecks, and proactively address challenges. This helped lawyers to manage tasks transparently and responsively.

At the heart of Holubová advokáti’s agile transformation was a deep commitment to empowering their legal professionals. YouTrack’s time-tracking feature provided valuable insights into how lawyers were utilizing their time, enabling data-driven decision-making and targeted process improvements. The firm’s investment in training and coaching paid dividends, with a remarkable 25% increase in lawyer productivity.

Of course, the journey was not without its challenges. Adapting to new workflows and tools required an investment of time and effort, with each team member undergoing an average of 15 hours of training. Customizing YouTrack to meet the unique needs of a boutique law firm demanded 120 hours of dedicated configuration work.

Holubová advokáti discovered that agile principles could transform key aspects of their operations beyond legal casework. In marketing and business development, the implementation of YouTrack’s features led to a significant increase in new client acquisitions. This boost came from the ability to track lead generation precisely, iterate quickly on campaign strategies, and make data-driven decisions in real time. The result was a marked improvement in campaign performance metrics, enhancing the firm’s market visibility and lead quality.

Client satisfaction also soared to an unprecedented 92%, while the firm’s reputation as a client-centric and agile practice fueled a 30% increase in client retention and a 25% increase in client referrals. Internally, the transformation fostered a culture of collaboration, continuous improvement, and employee well-being.

While other areas like financial management also saw benefits, the impact on marketing clearly demonstrated how agility can revolutionize a law firm’s growth strategies and competitive positioning in the legal market. By streamlining administrative tasks and minimizing non-billable hours by an impressive 30%, the firm unlocked significant gains in profitability. As a result, the calculation of revenue per lawyer showed a 25% increase. For Holubová advokáti and AgiLawyer, that spoke volumes about the power of agility in driving bottom-line results.