Manage users

1. Click the avatar in the upper right corner of the Datalore browser tab.

2. Select Admin panel. This action opens the Manage users tab of the Admin panel.

1. To find specific users by their IDs or emails or filter the list, use the respective input fields and click Search button.

   note

   Search output is limited to 100 records.

2. To open the full user list, click the View all users button.

note

You create users directly in Datalore only if you logged in without Hub.

If you logged in using Hub, you can only create new users in Hub. Refer to the official Hub documentation for more details. The standalone procedure for creating viewers is provided here.

1. Go to the Manage users tab of the Admin panel.

2. Click the New user button at the top of the tab. This opens the New user dialog.

3. Provide the new user's full name, email, and password in the respective fields.

4. To assign a role other than the default REGULAR, expand the User role list to select a role.

5. (Optional) To disable onboarding tips for the new user, select the Skip onboarding checkbox.

6. Click the Create user button to finish the procedure.

1. Create Datalore Viewer role in Hub:

   1. Go to Roles | New role.

   2. Specify the name (arbitrary value) and click Create. In this instruction, it is assumed that you use the Datalore Viewer name. You will refer to this role when granting it to a user.

   3. In Settings, specify the key (datalore-viewer).

      tip

      Alternatively, you can specify the role key in Datalore environment:

      HUB_VIEWER_ROLE_KEY: "datalore-viewer"

2. Grant the Datalore Viewer role to a user:

   1. On the Users page, select the user.

   2. Switch to the Roles tab and click the Grant role button.

   3. In the Grant role dialog, enter Datalore Viewer in the Role field.

   4. Set Scope to Global unless otherwise is configured.

   5. Click the Grant button to close the dialog and conclude the step.

note

If you want to create a VIEWER type user for an account already registered in Datalore as USER type, begin the procedure by deleting the associated user on the Admin panel by following this procedure.

As a SUPER_ADMIN user, you can change other users' plan.

note

Plan in this context means the Datalore Enterprise parameter that is used to limit resources available to users. For more details about plan configuration, refer to these topics: Docker-based installation and Helm-based installation.

1. Open the Manage users tab and find the user as described in the procedure above.

2. Navigate to this particular user's record in the search results or on the full user list, click the user's current plan. This will open the list of available plans.

3. Select the required plan from the list.

1. Click a user in the search results or on the full user list. This will open a detail view for the selected user (user profile).

   

2. You can view the following:

   • General tab: user type, user role, and other basic information

   • Resources tab: user's plan, license, and machine and storage usage information

   • Computations tab: user's currently running machines

   • Workspaces tab: user's Home and own workspaces

3. To verify the user's email, click Verify email. Optionally, you can resend the verification email.

note

Only SUPER_ADMIN users can change other users' roles.

1. Find the user and open their detail view.

2. On the General tab, expand the role list.

3. Select a diffenet role from the expanded list.

1. Find the user and open their detail view.

2. Switch to the Computations tab.

3. To stop a computation, click the Stop button for the respective machine in the list.

4. To copy the notebook identifier of a specific computation, click the copy icon in the Notebook column for the respective computation.

1. Find the user and open their detail view.

2. Switch to the Workspaces tab to view the user's workspaces.

3. To navigate to one of the user's workspaces, click the respective list item under User workspaces. You will access the workspace from a new browser tab. As an admin, you can manage the workspace with edit rights.

4. To create a workspace that will be the user's own, do the following:

   1. Expand the Actions menu and select Create workspace for user.

      

   2. In the New workspace dialog, provide a title for the new workspace and click Create workspace.

Banning users forbids them from any action in Datalore until unbanning, but their accounts stay in the system.

1. Find the user and open their detail view.

2. Expand the Actions menu and select Ban user.

3. In the Ban user confirmation dialog, specify a reason for the action (optional) and click OK.

4. To unban the user, expand the Actions menu and select Unban user.

This action permanently deletes all data associated with this specific user, including all notebooks and their published versions. Deleted data cannot be recovered.

note

This action is required when you want to create a VIEWER type user for an account already registered as USER type.

1. Find the user and open their detail view.

2. Expand the Actions menu and select Delete user.

   

3. Click OK in the Delete user confirmation dialog.

As an administrator, you can set up whether users can register themselves or not.

1. Click the Disable registrations button at the top of the Manage users tab to ban users from registering themselves.

2. To re-enable user registrations, click Enable registrations.