YouTrack Server
 

Get an Executive Overview

Last modified: 07 February 2025

Our Product Marketing Managers need to pay attention to their own tasks and coordinate many other teams who are involved with the product. This use case describes a personal board that one of our managers uses to track his own activity and coordinate promotional activity for one of our products.

Here's what this board looks like in our YouTrack installation:

Executive board

This board supports the following behavior:

  • The first swimlane is dedicated to personal TODO items.

  • The remaining swimlanes are dedicated to other teams who are involved in the development and promotion of the IDE. These swimlanes show tasks that are assigned to the technical writers, the designers, developer advocates, UX designers, internal teams, event coordinators, and others.

  • The board owner adds issues to the board simply by adding subtask of links to meta-issues that identify each swimlane.

  • When an issue is resolved, it no longer appears on the board.

The board itself does not support an agile framework. There are no columns for issues that are Open, In Progress, or Done. It’s more like a bulletin board for managing personal tasks and getting an overview of the issues that other teams are planning and working on.

There are a lot of other settings that you can play around with to personalize your personal board, but they’re not used in this setup. Here are a few settings you can safely ignore:

  • Backlog — the backlog isn’t used at all, as each team prioritizes their issues differently.

  • Cards — with this setup, you rarely add issues to the board directly, so you don’t need to set default values for the issue type.

  • Charts — the chart options are not relevant to the board.